4 Ways to give access to program materials

When you run a program, are you unsure of the best way to send program materials to your participants?

Have you run into issues with files being too large to email or emails going into your participants’ spam folder?

There are so many pieces to getting a program off the ground, and I know it can be frustrating to hit a wall when it comes to figuring out how to share files.

Today, I am going to help you figure this out by breaking down a few options (with pros and cons for each).

My breakdown of four ways to give access to files, with pros and cons for each.

Send files as attachments via email

Many email marketing systems such as AWeber and MailChimp allow you to upload and attach files to an email.

When sending files this way, there is a size limit. For example, with AWeber your file size can’t exceed one megabyte (1 MB). To make your files smaller, when turning a Word document into a PDF, under “Optimize For” select “Minimum Size (Publishing Online).”

One thing to consider, if you are thinking of attaching files to an email, is that email filters are more likely to prevent delivery of a message that has an attachment. This is due to the large number of viruses circulating on the Internet.

This method is typically better if you’re only sending one or two documents.

Send files via a link in an email

A good alternative to attaching files to your message is to upload your files to your website, Dropbox, Google Drive, or a service such as Digioh.

Dropbox, Google Drive, and Digioh all offer free services and are easy to use.

Then, in your email, simply link to an individual file or a folder with multiple files.

This is a great option if you have multiple files to share.

Create a password protected member page

In this case, you would send your participants to a webpage where they will be prompted to enter a password. Once they enter their password, they will get access to their Private Member Page where all of their materials are hosted.

This option requires some technical skills, but is fairly quick to create. It is a great option if you have several files, including call recordings and videos.  Having a member page makes it very easy for participants to find all of their materials.

With this option, you will have one password that is used by all participants.  This is more secure than the previous two options, but not as secure as the last option I share below.

Create a member page using a plugin such as WishList or Digital Access Pass

These are plugins that can be used on any WordPress site.  If you go with this option, each participant will have a unique username and password, which makes the page more secure.

Once your participants enter their username and password, they will get access to their Private Member Page.

This option will also allow you to “drip” content out to participants over time.  For example, if they signed up for a 3 week program, you could set it up so that each week, the participants get access to new materials and content.

These plugins are fairly inexpensive, but they do require more time and technical skills to set-up.

As your business grows and you have larger numbers of people participating in your programs, I recommend considering this option.

As you can see, there are several factors you’ll want to consider when deciding how you want to give access to your program materials.

  • File size
  • Number of files
  • Types of files
  • Number of participants

Have questions about which method is right for you?
Post your questions and comments below so I can support you.

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